German companies that temporarily send employees to Belgium are faced with an important task: submitting posting reports via the Limosa portal. This process is essential to comply with legal requirements in Belgium. In this article, you'll learn how to easily complete this task and why it's critical.

The meaning of posting to Belgium

Sending employees abroad, in particular to Belgium, is common practice in many industries. If your employees work temporarily in Belgium and continue to remain in Germany with social security, Germany is considered the country of posting. This has far-reaching effects on legal and tax obligations for both the employer and the employee.

The process of posting notification in Belgium

To ensure that your assignment to Belgium goes smoothly, you should follow the following process:

1. Determination of the competent sending country
   At the beginning, you must determine which country is responsible for posting. If the employee works temporarily in Belgium and remains covered by social security in his home country, the home country is the country of posting. This is an important first step in establishing the legal basis.
2. Preparation of required documents
   Before you can submit the PWD notification (passenger transport with documentation requirement), you must prepare a number of important documents. This includes the employment contract, proof of social security in the home country, salary statements and working hours, as well as travel and residence documents. Careful preparation of these documents is crucial to avoid delays.
3. Submission of the PWD notification
   The actual submission of the PWD notification is carried out electronically via the website of the Belgian Labour Authority, LIMOSA. The online form is easy to access and must be completed before starting work in Belgium. Make sure all information is accurate and complete to avoid potential complications.
4. Proof of submission
   After successfully submitting the PWD report, you will receive a confirmation. This confirmation is extremely important and should be kept carefully while working in Belgium. It serves as proof of compliance with legal requirements.
5. Compliance with employment and social security regulations
   While working in Belgium, you and your employee are required to comply with all applicable employment and social security regulations. This also includes payment of social security contributions in Belgium. Compliance with these regulations is critical to avoid legal conflicts.

Concluding thoughts

Submitting the PWD notification is only part of the legal requirements for posting workers to Belgium. There are other rules and regulations, in particular with regard to tax liability and local working conditions, which must be observed. It is therefore advisable to find out about the legal obligations at an early stage and, if necessary, seek professional advice.

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