Posting reports in Belgium: This is how it works smoothly

The meaning of posting to Belgium

Sending employees abroad, in particular to Belgium, is common practice in many industries. If your employees work temporarily in Belgium and continue to remain covered by social security in Germany, Germany is considered the country of posting. This has far-reaching effects on legal and tax obligations for both the employer and the employee.

The process of posting a report in Belgium

To ensure that your posting to Belgium goes smoothly, you should follow the process below:

1. Determining the responsible country of sending
   At the beginning, you must determine which country is responsible for the posting. If the employee works temporarily in Belgium and remains covered by social security in his home country, the home country is the country of posting. This is an important first step in establishing the legal basis.
2. Preparation of required documents
   Before you can submit the PWD report (passenger transport with documentation requirement), you must prepare a few important documents. This includes the employment contract, proof of social security in the home country, salary statements and working hours, as well as travel and residence documents. Careful preparation of these documents is crucial to avoid delays.
3. Submission of the PWD notification
   The actual submission of the PWD report is carried out electronically via the website of the Belgian Labour Authority, LIMOSA. The online form is easy to access and must be completed before starting work in Belgium. Make sure all information is accurate and complete to avoid potential complications.
4. Evidence of Submission
   After successful submission of the PWD report, you will receive a confirmation. This confirmation is extremely important and should be kept carefully while working in Belgium. It serves as proof of compliance with legal requirements.
5. Compliance with employment and social security regulations
   While working in Belgium, you and your employee are required to comply with all applicable employment and social security regulations. This includes payment of social security contributions in Belgium. Compliance with these regulations is critical to avoid legal conflicts.

Final thoughts

Submitting the PWD notification is only part of the legal requirements for posting workers to Belgium. There are other rules and regulations, in particular with regard to tax liability and local working conditions, which must be observed. It is therefore advisable to find out about the legal obligations at an early stage and, if necessary, seek professional advice.

Make your posting processes easier with premote

If you're looking for a simple and automated solution for deploying your employees, we're here for you. contact us today to find out more about our services and ensure that your posting reports in Belgium run smoothly and in accordance with the law.